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Knowledge & Insights

Expert Tax Planning for Professional Services


In the ever-changing landscape of taxation, professional services firms, including law firms, architectural and engineering firms, and consulting companies, face unique challenges and opportunities when it comes to tax planning.

As the year comes to a close, it’s crucial for these firms to take a proactive approach to tax planning to minimize tax liabilities, optimize deductions, and strategically position themselves for financial success. 

In this comprehensive guide, we will explore a range of tax planning strategies that can help professional services firms reduce their tax burden and maximize their financial growth.

The Importance of Tax Planning for Professional Services Firms

It’s crucial for firms and business owners to take advantage of tax planning opportunities to mitigate losses and position themselves for future growth. Effective tax planning allows professional services firms to:

  • Minimize Tax Liabilities: By strategically managing revenue recognition and expenses, firms can reduce their taxable income and lower their overall tax burden.
  • Optimize Deductions: Understanding the various deductions available to professional services firms can help maximize tax savings and increase cash flow.
  • Ensure Compliance: Staying up-to-date with tax laws and regulations is essential for professional services firms to avoid penalties and maintain compliance.
  • Identify Tax Saving Opportunities: Implementing proactive tax strategies can uncover hidden opportunities for tax savings, such as tax credits and deductions specific to the professional services industry.
  • Plan for the Future: By looking ahead and developing a long-term corporate tax strategy, professional services firms can make informed business decisions and position themselves for sustained growth.

Top Tax Planning Strategies for Professional Services Firms

Now that we understand the importance of tax planning for professional services firms, let’s explore some of the top strategies that can help these firms optimize their tax efficiency and drive business growth.


Deferring Revenue and Accelerating Expenses

Most professional services firms report their revenue and expenses on a cash basis for income tax purposes. Considering the potential tax impact of receiving Paycheck Protection Plan (PPP) funds, firms may find themselves facing a high-income year. In such cases, deferring revenue and accelerating certain expenses before year-end can help balance their income and reduce their taxable income for the current year.


Taking Advantage of Section 179 or Bonus Depreciation

Making new technology or fixed asset purchases before year-end can provide professional services firms with significant tax deductions. Section 179 allows firms to deduct up to $1.04 million in qualifying expenses, while bonus depreciation offers a 100% deduction for eligible assets placed in service during the tax year.


Leveraging the Qualified Business Income (QBI) Deduction

The Tax Cuts and Jobs Act (TCJA) introduced the QBI deduction, which allows most pass-through entities to deduct up to 20% of their qualified business income.

However, certain professional services firms, such as law firms and accounting firms, may not qualify for this deduction due to their classification as specified service trades or businesses (SSTBs). To optimize this deduction, firms can explore strategies such as accelerating expenses or increasing pension plan contributions to reduce their income and qualify for the QBI deduction.


Exploring Research and Development (R&D) Tax Credits

Architectural and engineering firms engaged in research activities may be eligible for the R&D tax credit. Recent tax court rulings have expanded the eligibility criteria for firms performing research under fixed-price contracts. By reevaluating their eligibility for this valuable tax credit, professional services firms can potentially reduce their tax liabilities and increase cash flow.


Optimizing Retirement Plans

Professional services firms should review their retirement plans to maximize contributions and tax deductions. Small firms can consider adopting SEP plans, which allow contributions to be made after year-end until the tax return due date. Larger firms may explore defined benefit and profit-sharing plans to optimize tax deductions while providing attractive benefits to owners and employees.


Structuring the Business Entity for Tax Efficiency

Choosing the right business entity can have significant tax implications for professional services firms. Electing Subchapter S corporation status can help reduce payroll taxes by taking a lower salary and distributing profits as dividends not subject to payroll taxes. This status can also provide tax advantages in the sale of the practice and reduce IRS audit risk. Working with a certified public accountant (CPA) firm can help professional services firms navigate entity selection and optimize tax efficiency.


Minimizing the 3.8% Medicare Tax on Personal Investment Income

Professional services firms can minimize the impact of the 3.8% Medicare tax on personal investment income by reducing rent charged to the business for personally-owned assets, increasing retirement plan contributions, gifting assets to lower-income family members or charitable organizations, investing in tax-free bonds, and strategically managing capital gains and losses.


Properly Classifying Expenses for Tax Reporting

Accurate expense classification is essential for professional services firms to maximize tax deductions. Separating fully deductible travel, lodging, and continuing education expenses from meal and entertainment expenses can ensure efficient tax reporting. Additionally, classifying meal expenses for staff meetings and functions as “office expenses” can preserve their full deductibility under the Internal Revenue Code.


Implementing Tax-Efficient Vehicle Expense Management

Professional services firms with business automobiles can optimize tax deductions by deducting the actual cost of operation rather than relying on the standard mileage rate. By paying all operating expenses through the practice, including gas, maintenance, repairs, and insurance, firms can accurately calculate the tax-deductible cost of operating the vehicle. Keeping a detailed log and accurately reporting personal usage ensures compliance and maximizes tax efficiency.


Leveraging Family Members for Tax Savings

Hiring a spouse and paying them a reasonable salary through the practice can help professional services firms access tax benefits such as minimum Social Security benefits, child care credits, and deductible practice travel and fringe benefits. Additionally, establishing retirement accounts for employed children can provide tax advantages and support their future financial goals.

The Value of Hiring a Certified Public Accountant (CPA) Firm for Tax Planning

Navigating the complex world of tax planning requires expertise and specialized knowledge. Hiring a certified public accountant (CPA) can provide professional services firms with the guidance and support necessary to optimize their tax strategies.

At GreenGrowth CPAs, we offer comprehensive tax planning and tax advisory services tailored to the unique needs of professional services firms. We pride ourselves on our wealth management and tax optimization expertise that enables us to guide professional service firms towards sustainable growth and fortified financial stability.

By partnering with a CPA firm, professional services firms can benefit from:

  • In-depth knowledge of business tax compliance and laws specific to the professional services industry.
  • Access to tax-saving opportunities and strategies designed to maximize deductions and minimize tax liabilities.
  • Expert advice on structuring the business entity for optimal tax efficiency and long-term growth.
  • Proactive tax planning throughout the year, ensuring compliance and providing opportunities for tax savings.
  • Regular communication and updates on changes in tax laws and regulations that may impact the firm’s tax strategy.
  • Peace of mind knowing that their tax planning is handled by experienced professionals committed to their financial success.

In conclusion, tax planning is a critical aspect of financial management for professional services firms. By implementing proactive tax strategies and partnering with a trusted CPA firm, these firms can optimize their tax efficiency, reduce their tax burden, and position themselves for sustainable growth. 

GreenGrowth CPAs stands ready to assist professional services firms in navigating the complexities of tax planning and unlocking the full potential of their business. Contact us today to explore how our tax planning services can benefit your firm and drive financial success.

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